Job Description

Job Description

ADMINISTRATIVE ASSISTANT

Summary/Objective:

The Administrative Assistant will provide organization and clerical support to the entire office. The

Administrative Assistant should be detail-oriented and thrives in a collaborative environment. This

role will be involved with all departments of the company and will need to be able to manage various

administrative tasks.

Essential Functions:

• Greeting visitors, managing front desk, ensuring only necessary individuals access the

building

• Assist finance team with administrative needs such as receiving inventory into ERP system,

collecting receipts, running reports, etc.

• Assist other teams with administrative needs such as ordering and setting up meals,

organizing meeting, recording notes during meetings, etc.

• Data entry for various departments

• Collect and distribute mail

• Organize and coordinate staff functions and activities

• Making travel arrangements for staff as needed

• Performing office duties that include submitting requests for ordering supplies, providing

employees with supplies when needed, etc.

• Ensure the cleanliness of the office

• Provide general administrative support

• Other tasks as needed

Competencies

• Professionalism

• Communication

• Consultation

• Critical Evaluation

• Problem Solving

• Relationship Management

Preferred Education and Experience:

• High School Diploma

• Experience supporting a company in a variety of areas

• Strong verbal and written communication skills that allow you to clearly and effectively

inform and influence audiences internally and externally, across organization boundaries.

• Ability to manage multiple tasks

• Highly organized

Work Environment

This job operates in a professional office and shop environment. This role routinely uses standard

office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This

role will also be exposed to industrial equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee

to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The

employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with

hands and arms. The employee must frequently lift and/or move up to 10 pounds and occasionally lift

and/or move up to 25 pounds. Specific vision abilities required by this job include close vision,

distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type/Expected Hours of Work

This is a part-time position with flexible hours, all work hours will typically be completed Monday

through Friday, 8 a.m. to 5 p.m. Additional shifts may be assigned as business needs dictate and

occasional evening, and weekend work may be required as job duties demand.

Travel

Travel is not a regular expectation of this position but could be required depending on company

needs.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of

activities, duties or responsibilities that are required of the employee for this job. Duties,

responsibilities and activities may change at any time with or without notice.

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