Job Description

Job Description

Administrative & Operations Assistant

Full-time | 35 hours/week | Mostly remote (with one half-day/week in Rochester office)

At BHC Global , we’re a growing consulting firm delivering advanced technology and AI-driven solutions to the utility industry. We’re looking for a reliable, organized professional to support our administrative operations—spanning Legal, HR, bookkeeping/finance, office coordination, and sales support. The right person will help our team stay efficient, compliant, and connected.

The Administrative & Operations Assistant will partner with management and various internal functions to keep things running smoothly. This is a hybrid role: primarily remote, with one half-day per week in our Rochester office. Start date — as soon as possible, ideally before December.

• Legal Support: Maintain files, track contracts, coordinate with legal counsel, and assist with document execution and renewals.
• HR Support: Assist with onboarding/off-boarding, maintain employee records, track compliance training, and support benefits/admin tasks.
• Bookkeeping/Finance: Help with invoicing, expense tracking, reconciliations, and vendor management; QuickBooks experience is ideal.
• Office Management: Serve as the primary administrative contact, manage supplies, coordinate meetings (virtual & in-person), and assist with travel or event logistics.
• Sales Support: Help the sales team with CRM updates, proposal formatting, scheduling, and follow-up tasks.
• General Administrative Duties: Calendar management, email/file organization, meeting minutes, and other special projects as needed.

• 2–5 years of administrative or operations experience (professional services environment preferred)
• Strong proficiency in Microsoft Office (especially Excel and Word)
• Experience with QuickBooks Online or similar accounting platforms strongly preferred
• Excellent written and verbal communication skills
• Highly organized, proactive, and self-motivated with the ability to work independently
• Comfortable balancing multiple areas of responsibility (legal, HR, finance, and sales)
• Ability to commit to a hybrid schedule: mostly remote, but in-office half-day once per week in Rochester
• Professionalism and discretion when handling confidential information

• Schedule: 35 hours/week
• Start Date: ASAP (preferably before December)
• Location: Remote + half-day/week on-site in Rochester, NY
• Reports To: President
• Salary Range: $45,000 – $55,000 per year depending on experience
• Benefits: Vacation, 401k, Medical/Dental Vision Life. Flexible Work Environment

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